The Leaders Romans Group Limited (Registered office: Crowthorne House, Nine Mile Ride, Wokingham, Berkshire, RG40 3GZ, Registration Number: 09939099) is committed to protecting your personal information, being transparent about what data we hold and giving you control over how we use it.
If you don’t have time to read the whole policy now, here are the main reasons we collect different types of information about our users:
• To help us monitor and improve our Digital Channel
• To provide you with a more personalised experience
• To send you details about our related services, where you have either completed a web form or requested information to receive such marketing communications
• Keep the Digital Channel secure and prevent fraud
If you’re interested in the legal recommendations, we recommend visiting the Information Commissioner’s Office website (http://www.ico.gov.uk). The ICO regulates data protection and e-privacy in the UK so there is lots of useful guidance about this on their website.
The Leaders Romans Group’s privacy principles, in respect of how it collects, uses and manages your personal information, are summarised as follows:
If requested, we will delete your personal information securely and swiftly and some of the information we hold on your activity on our Digital Channel will be anonymised, so we won’t know it’s yours. We will have in place appropriate security measures to protect your information from unauthorised access and will only work with third parties necessary to the completion of any services you requested from us.
There are various laws and regulations which apply to data protection and data privacy including the General Data Protection Regulation (GDPR) 2016, further detailed information on these specific rights can be found at the website of the UK Information Commissioners under https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights. Data Protection Act 2018 and the Privacy and Electronic Communications (EC Directive) Regulations 2003 and 2011 (as may be updated or amended from time to time).
At The Leaders Romans Group, we make sure we stick to these data protection and e-privacy laws. As mentioned above, information about the laws, and your rights, can be found on the ICO’s website – www.ico.gov.uk.
You have the right to ask us not to process your personal information for marketing purposes. This can be done by checking or unchecking relevant boxes on our web forms, unsubscribing via any marketing emails we send, or contacting us at email@example.com. You have the right to ask us to request the cessation of data processing or removal of your details you can can do this by contacting us at firstname.lastname@example.org, when contacting us please stipulate which part/parts of the Leaders Romans Group your request is regarding.
If you are not satisfied with the way in which your information is/has been handled then you have the right to lodge a complaint to the Information Commissioner’s Office (https://ico.org.uk/ ).
The Leaders Romans Group may collect and hold the following information about you:
Any other information that you choose to send to us.
This is used by us (The Leaders Romans Group referred to as ‘us’ and ‘our’) to analyse activity on all our Digital Channel. For example, this helps us to look at the number of visits to specific pages to evaluate if we have sufficient infrastructure to support and maintain a great experience for our visitors. We may also collect, store and use the following kinds of information: Information about your computer, your visits to and use of this website (including but not limiting to your IP address, browser type and version, operating system, referral source, length of visit, page views).
We collect information from social media activity, including likes, shares and tweets on our Digital Channel and about our content on social networking sites.
Your use of our Digital Channel may result in the transfer of personal information provided by you across national boundaries. By visiting our Digital Channels and communicating with the Leaders Romans Group Electronically, you consent to the transfer of your Personal Information outside the European Economic Area but in line with the guidelines of GDPR i.e. to countries that are approved under GDPR for these transfers.
The Leaders Romans Group will only hold and process your data in line with our legal obligations and the legitimate interests. We use the information we collect about you in the following ways:
To market services to you. We will send you information about our Digital Channel and Services or other marketing activities but only where it is relevant and you have agreed to receive these from us and for the purposes stated at the collection point. We will email you or send you other marketing communications relating to the Leaders Romans Group services which we think may be of interest to you, by post or, by email or similar technology such as online display advertising. You can inform us at any time if you no longer require marketing communications.
We may also invite you to participate in surveys from time to time to help us understand what you think about our programmes, products and services, and in turn make improvements.
When you have used any Leaders Romans Group Service, your email address will be sent to a 3rd party feedback company, who may follow up your service with one email asking to give your feedback about your experience. They will not spam you and will not pass your details onto any other party. They follow all prescribed processes to keep your data safe.
Leaders Romans Group may use the feedback you provided for Marketing purposes, if you do not want us to use your feedback for marketing purposes please contact email@example.com
Please note that you need to be 16 or over to register on any of The Leaders Romans Group Digital Channels. If you are aged 16 or under, please speak to your parent/guardian to get their permission before you provide any personal information to the Leaders Romans Group because without this consent, you are not allowed to provide us with personal information. We may also ask for your parent/guardian’s contact details so that we can check they are happy for you to use our Digital Channels.
LRG may obtain your data through researching third party websites such as LinkedIn, Reed, Indeed and Monster but not limited too, as well as receiving data through Third Party Recruitment Agencies. The purpose and use of this Data and CV’s is only used for suitable job vacancies within the LRG Group. By placing your data in the public domain LRG believes you are responsible for the accuracy of that personal data, understand how it will be used and are giving consent for Companies with career opportunities or specific vacancies to store and use the information for the purposes for which you posted it. LRG will keep the data that is obtained from public domain websites securely and only use it for the purposes in which it has been posted. LRG will only keep this for the minimum time it is necessary and will delete it, normally after three months.
If your data has been shared by an LRG Employee as a referral for a current vacancy or career opportunity – LRG will only retain your data for this purpose only and will delete your data after one year. This policy only applies to our use of your information via the Leaders Romans Group. Therefore, it does not apply to third party websites which might provide links or on which Leaders Romans Group content is embedded. The Leaders Romans Group is not responsible for the privacy practice or content of such websites.
Equally, it is important to note that when you access Leaders Romans Group Digital Channels via a social networking site, such as Facebook LinkedIn or Twitter, that site may also collect and use your information. So, we would advise you to check the privacy policies and your own privacy preference settings with those social networking sites and applications to see how your information is currently being used.
We provide more information about cookies and similar technologies used on our Digital Channels in our Cookies Policy – COOKIES. This also tells you how to control and manage cookies in your browser and how to opt-out of certain types of cookies.
We will only send targeted messages that we feel are relevant and are of interest to you. Marketing emails and communications you have signed up to will also tell you how you can unsubscribe should you decide that you no longer wish to receive them.
Please note that active clients may receive important information about The Leaders Romans Group Services that they have requested from us (such as changes to the Services themselves or other service administration matters). As an active user, this is not spam.
The Leaders Romans Group will only hold and process your data in line with our legal obligations and the legitimate interests. The Group commits to keeping your personal information confidential and safe:
The Leaders Romans Group will take reasonable precautions to prevent the loss, misuse or alteration of your Personal Information.
Those who have access to your personal information are required to keep that information confidential and are not permitted to use it for any purposed other than that to the services and products offered by the Group or the use of our Digital Channels.
Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
We will keep your information only for as long as it is relevant and useful for the purpose for which it was originally collected, and in line with the statutory data retention period set by HMRC. Beyond data we are obliged to hold by legal obligation/statute, you have the option to have your data deleted by emailing us on firstname.lastname@example.org. When contacting us please stipulate which part/parts of the Leaders Romans Group your request is regarding.
The Leaders Romans Group will remove the personal information when requested by you.
When using our Digital Channels anonymised data will be collected to help you navigate the website, we won’t be able to recognise that data as yours or contact you about it will be collated. Please note if you don’t want to continue to receive relevant targeted advertising from our Digital Channels after you have left the Digital Channels, we recommend that you delete any cookies set on your device. If you want more information on how to manage your cookies, our Cookies Policy can help.
Where we hold other information (resulting from, for example, submitted competition answers) we will keep this for the minimum amount of time necessary for the purposes of running the competition or other relevant purpose.
Please note that if your account appears to have not been used for 2 years, we may try and contact you to check whether it is still in use and/or we may delete it.
The Leaders Romans Group will be what is known as the ‘Controller’ of the personal data you provide to us. The Leaders Romans Group company registration number is 09939099 and its registered address is: Crowthorne House, Nine Mile Ride, Wokingham, Berkshire, RG40 3GZ.
The Chief Financial Officer can be contacted on: email@example.com
The Leaders Romans Group recognises the rights of all of our clients under the UK DPA 2018 and EU GDPR 2016, further detailed information on these specific rights can be found at the website of the UK Information Commissioners under https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/
Contact Us and we will be able to update your records on our data management systems – please let us know if the personal information which we hold about you needs to be corrected or updated.
If you would like to know what personal information The Leaders Romans Group holds about you, you may make a request to The Leaders Romans Group for copies of this information. You should be aware that we will need to see proof of identity before processing any such request (known as a ‘subject access request’). If requested, The Leaders Romans Group will use all reasonable efforts to supply, correct or delete information about you on file.
All subject access requests should be made in writing and addressed to:
The Data Protection Officer,
The Leaders Romans Group Limited,
Nine Mile Ride,
If you have any questions or concerns about privacy issues, you can contact the Data Protection and Compliance department via email at firstname.lastname@example.org. When contacting us please stipulate which part/parts of the Leaders Romans group your request is regarding.
Alternatively send your enquiry to: The Data Protection Officer, The Leaders Romans Group, Crowthorne House, Nine Mile Ride, Wokingham, Berkshire, RG40 3GZ.